Introduction & Overview

The Michigan Healthy Communities Collaborative is committed to protecting your privacy and to making sure you know about the privacy policies and practices associated with the Promoting Healthy Eating website and the Nutrition Environment Assessment Tool (NEAT) online assessment. This page discloses the privacy practices for this website and for the online assessment.

The Information We Collect & How It Is Used

• Identifying Information: When you register your community to complete the Nutrition Environment Assessment Tool online assessment, we collect the following personal identifying information:
  
  
  • Your primary contact’s name
  • Your primary contact’s email address
  • Your primary contact’s phone number
  • Your primary contact's postal address
  • Your primary contact's job title/position
  
  In addition to using this information to register your community for the online Nutrition Environment Assessment Tool, we use your email address and name to communicate any updates or reminders related to your assessment and its completion. For example, we send an email to confirm your registration and to confirm that we have received your completed assessment data. We use your phone number as a back up for contacting you (we generally use email as our first method) with any important information regarding your assessment. We may also use your phone number to respond to any questions you may ask that are more easily answered via phone. We use your title/job position and postal address if you request that something related to the assessment be mailed to you.
  
  Your personal identifying information will never be shared with anyone except the NEAT administrative team (staff and consultants) unless we contact you and obtain your permission. It will be used only for the purpose of administering this website (including the online assessment forms) and effectively communicating with you (and those who are working with you to complete the NEAT) about issues related to your assessment and about news related to this website.
  
  
• Information about Your Community and Community Environment: We also collect your community’s name and via your answers to the NEAT, information about various aspects of your community’s environment that pertain to healthy eating.
  
  In general, the responses you provide on your assessment will be summarized, along with responses from other communities, with no identification of your name or other identifiers which would connect responses with individuals or specific communities. Individual community level responses may occasionally be reported but will not be associated with any information that would identify the community or the individuals who completed the form, unless you provide permission.
  
  Please note that the Michigan Healthy Communities Collaborative will be publicly recognizing all communities that complete the NEAT by placing them on a map of Michigan Health Tools Assessment Participants (at www.mihealthtools.org). We will publicize only the fact that communities have participated in NEAT, not communities' scores nor communities' responses. We may also publicize NEAT participation through other channels, such as press releases, presentations, and on other Michigan Health Tools websites.
  
  Completion of the Nutrition Environment Assessment Tool is voluntary. Choosing not to complete the assessment will not affect the services you or your community receive from the Michigan Healthy Communities Collaborative or the partner organizations that comprise it.

How Your Information Is Protected

This site has security measures in place to protect the loss, misuse, and alteration of the information under our control. Your name, email address, phone number and school data are maintained on secured files accessible only by the NEAT administrative team (staff and consultants). However, as with any Internet endeavor, absolute security of information transmitted through channels (communication networks, hardware, software) not directly operated or controlled by us or our partners cannot be guaranteed.

How to Update Your Information

We rely on you to provide updates to information that you have provided to us. Registered communities can update email address and primary contact name,job title/position, postal address and phone number by logging in with the old email address. After logging in, click on the Update Your Info menu item and follow the instructions provided. Changes to the responses you provide on the Assessment can be changed any time prior to submitting it as complete, simply by logging in and changing your answers. For other information that you would like updated, please contact us.

Opt Out Policy

Communities that register may stop using their assessment at any time. Participation is always voluntary. All they need to do is stop logging in and recording information. If you no longer wish to receive emails about the Nutrition Environment Assessment Tool and this website, please contact Stephanie Halfmann (shalfma@mphi.org ) to request removal from the email list.

Use of Cookies

We use cookies on this website for those who register to complete the online Nutrition Environment Assessment Tool to allow us to personalize your experience when you log in—that is, to display the information you have already entered for your community, to allow you to record further information and to provide feedback (scores based on the data you supply). No personal identifying information is stored on any cookie. If you do not accept cookies, you will not be able to log in and record your community’s information.

Notification of Changes to This Policy

In the unlikely event any substantial changes are made to this privacy policy, community registrants will be notified via email (provided you are still on our email list). Examples of substantial changes include changes in the way your identifying information or community data will be used or shared.

Minor changes also may be made (for example to clarify points based on user feedback or to change contact information if there are changes in administrative staff). Those who have signed up to receive information or registered to complete the NEAT will not receive email notification of such minor changes; the most recent version of the policy will always appear on this website.

How to Reach Us

Questions regarding this statement should be directed to Stephanie Halfmann, the website coordinator.

• via email at shalfma@mphi.org
  
• via phone at 517-324-7311
  
• via postal mail at Stephanie Halfmann, MS, RD, Cardiovascular Health, Nutrition, and Physical Activity Project, Michigan Public Health Institute, 2438 Woodlake Circle, Suite 240, Okemos, MI 48864.